Dashboard
Record and monitor transport operations for any date range.
Registration expiry alerts 0
Active vehicle registrations that have expired or will expire within the next 30 days
| Vehicle | Registration | Expiry date | Time remaining | Alert |
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Driver expiry alerts 0
Active drivers with a licence or PDP that has expired or will expire within the next 30 days
| Driver | Licence number | Licence expiry | PDP expiry | Next deadline | Alert |
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Vehicle service alerts 0
Active vehicles that are overdue or within 2,000 km of their next service
| Vehicle | Latest odometer | Next service | Distance remaining | Alert |
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Vehicle performance
Income and direct operating costs for the selected date range
| Vehicle | Loads | Revenue | Diesel litres | Diesel cost | Spares cost | Total cost | Margin |
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Create transport load
Required fields are marked with *
| Date | Reference | Delivery no. | Vehicle | Driver | Customer | Route | Weight | Price / ton | Revenue | Status | Documents | Actions |
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Create diesel load
Total cost is calculated automatically
| Date | Vehicle | Driver | Supplier | Depot | Litres | Price/L | Total cost | Odometer | Slip | Status | Actions |
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Create spares entry
Total cost is calculated automatically
| Date | Vehicle | Part | Part no. | Qty | Unit cost | Total cost | Supplier | Reason | Status | Actions |
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Add or edit a client
Clients added here become available when recording transport loads.
Clients
Your client master-data register
| Client | Registration | VAT number | Contact | Telephone | Payment terms | Status | Actions |
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Vehicle register
Link each vehicle to its regular driver and monitor registration and service deadlines.
Vehicles
| Code | Registration | Reg. expiry | Assigned driver | Make / model | Type | Service interval | Last service | Latest odometer | Next service | Service status | Status | Actions |
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Trailer register
Link every trailer to a truck. A truck may have multiple trailers linked to it.
Trailers
Multiple trailers can be linked to the same truck.
| Code | Registration | Linked truck | Assigned driver | Type | Status | Actions |
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Driver register
Store the driver's details, expiry dates, and PDF, image, or camera-photo copies of required documents.
Drivers
| Code | Name | Contact | Licence | Licence expiry | PDP expiry | Status | Documents | Actions |
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Diesel supplier rate card
Maintain supplier and depot prices by effective date. Diesel loads use the latest matching rate effective on or before their load date.
Rate card
Newer effective dates take priority for the same supplier and depot.
| Effective date | Supplier | Depot | Price per litre | Actions |
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Organization details
These company and banking details belong to the signed-in organization and appear in its invoices.
Create an invoice from transport loads
Select a client, then choose the loads to include. Already invoiced loads are excluded.
| Date | Load reference | Vehicle | Route | Commodity | Weight | Amount excl. VAT | VAT (15%) | Total incl. VAT |
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Link diesel loads
Selected diesel loads are deducted as negative invoice lines. Only New diesel loads are available.
| Date | Vehicle | Driver | Odometer | Litres | Diesel cost deduction | Status |
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Link spares used
Selected spares are deducted as negative invoice lines. Only New spares entries are available.
| Date | Part | Part number | Vehicle | Supplier | Quantity | Spares deduction | Status |
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| Invoice number | Date | Due date | Client | Loads | Total | Payment status | PDF document | Actions |
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Create a client statement
The statement uses the From and To dates selected at the top of the app.
Organization units
Create one organization unit for each tenant. Users and operational records are isolated by organization.
| Organization | Code | Status | Created |
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User management
Only Super Users can create users, reset passwords, assign roles, or remove access.
Users
Drivers have read-only load access; Controllers manage operations; Super Users manage their organization.
| Name | Username | Email address | Organization | Role | Status | MFA | Last login | Actions |
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Data tools
Download a backup or permanently clear this organization's operational records
| Vehicle | Loads | Tonnage | Revenue | Diesel litres | Diesel cost | Spares cost | Total cost | Margin |
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| Truck | Driver | First odometer | Last odometer | Distance | Diesel used | Km per litre | Target | Result |
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| Vehicle code | Registration | Assigned driver | Expiry date | Time remaining | Alert |
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| Driver code | Driver | Contact | Licence number | Licence expiry | PDP expiry | Next deadline | Alert |
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